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15 Senior Jobs at The Public Procurement Regulatory Authority (PPRA)

James Roberts 2 weeks ago

56 minutes read

15 Vacancies Open at The Public Procurement Regulatory Authority (PPRA)

15 Senior Jobs at The Public Procurement Regulatory Authority (PPRA).

Administrative Jobs, Senior Positions, Executive Positions, PPRA Jobs,

Board Secretary/ Administrative Review Board

Job Responsibilities

Responsibility

Facilitate the access of Administrative Review Board services in all regions of the Republic of Kenya;
Direct the public procurement and asset disposal administrative review appeal process and tendering dispute resolution system;
Oversee the operations of the Review Board Secretariat;
Facilitate the development of the Review Board’s rules and procedures;
Oversee the registration of appeals and cases lodged by persons who claim to be aggrieved by decisions of procuring entities in tendering proceedings;
Facilitate the hearing and determination of requests for review in open forums;
Articulate on all matters pending before the Review Board;
Suspend procurement and asset disposal proceedings that are subject before the Review Board;
Spearhead receiving of attendance confirmations from the concerned parties – to project and make administrative requirements for review sessions
Coordinate the holding of full Review Board meetings through preparation of Board papers and invitations;
Lead the administration, organization and control of staff of the Review Board Secretariat;
Coordinate the preparation and submission of annual financial estimates of revenue and expenditure of the Review Board;
Coordinate the preparation and submission of annual Review Board Performance reports to the Cabinet Secretary responsible for finance.;
Coordinate application of ICT initiatives, including development and management of case management system integrated with the national e-procurement system;
Sign off and certify all orders of the Review Board as prima facie evidence before courts;
Coordinate the analyses and conduct of legal research in requests for review for consideration by Review Board hearing panels;
Facilitate the development and publishing of case digests and law reports for public procurement and asset disposal jurisprudence;
Coordinate defense of Board rulings in Judicial Review Cases including court appearance for evidence in liaison with Office of the Office of the Attorney-General;
Spearhead the provision of administrative and secretariat services to the Public Procurement Administrative Review Board for efficient and effective public procurement and asset disposal tender appeals system.
Coordinate the development and implementation of effective and strategic relationships with other law enforcement organs.
Coordinate the development of reports and all documentation sent to the Review Board members and parties to requests for review
Oversee the preparation of regular Review Board performance reports to the Cabinet Secretary, The National
Steer the undertaking of quality procurement and legal research on public procurement & asset disposal issues for enhanced service delivery;
Advise and update the Director General on the implementation of administrative review proceedings and submits departmental reports.
Provide relevant information from administrative activities to other internal departments and external stakeholders/partners;
Prepare and implement departmental budgets, procurement and asset disposal plans and work- plans
Implement Review Board and Regulatory Board resolutions regarding administrative reviews;
Chairs departmental meetings;
Nominate staff from the Secretariat to various committees at the Authority;
Signs off documents of the Secretariat;
Monitor implementation of contracts regarding the department on behalf of the Authority;
Appraise staff of the department.
Provide leadership, maintain discipline, train and appraise staff of the Secretariat
Oversee development of staff of the Administrative Review Board Secretariat.
Oversee establishment of performance measures that are designed to evaluate performance against the strategic plan;
Direct the recording and transcription of review proceedings;
Facilitate the posting of database of cases reviewed and rulings publishing of the same;
Drive the corporate brand and image of the Public Procurement Administrative Review Board.
Direct the preparation and execution of the Review Board’s strategic Goals and corporate plans.
Oversee the implementation of sound human resource management system within the Review Board Secretariat
Coordinate the reporting on work done into the reporting structures of the Authority on a monthly, quarterly or annual basis
Coordinate the development and negotiations for approval of departmental budgets and monitor utilization of budget.
Oversee the development and implementation organizational work plans and procurement and asset disposal plans.

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic Qualifications

Masters Degree in any of the following disciplines; Procurement and Supply Chain Management, Applied Sciences, Biological Sciences, Physical Sciences, Social Sciences, Business Studies, Law or any other relevant qualification from a recognized institution;
Bachelors degree in any of the following disciplines; Procurement and Supply Chain Management, Applied Sciences, Biological Sciences, Physical Sciences, Social Sciences, Business Studies, Law or any other relevant qualification from a recognized institution; and

Professional Qualifications/ Membership to professional bodies

Professional Diploma in a relevant field or its equivalent qualification from a recognized institution;
Management Course lasting not less than four (4) weeks from a recognized institution or its equivalent.
Full member of a procurement professional body and of good standing.

Previous relevant work experience required.

A minimum period of Ten (10) years relevant work experience, four (4) years of which should have been the level of management.

Director, Compliance Monitoring

Job Responsibilities

Responsibility

Provide strategic leadership in line with PPRA’s Vision, Mission and Mandate as stipulated in the PPAD Act, 2015 and its attendant Regulations in matters relating to Monitoring Compliance with the Public Procurement Law by procuring entities;
Spearhead the development and implementation of strategies, policies procedures and guidelines in matters relating to compliance monitoring in line with Authority’s Mandate as stipulated in the PPAD Act, 2015 and its attendant Regulations;
Provide leadership in the formulation and implementation of a framework for compliance monitoring of the Public Procurement & Asset Disposal system at both the National and County levels of Government;
Oversee the compliance monitoring of the public procurement system and preparation of reports on status of compliance for presentation to the Cabinet Secretary, the County Executive Committee Member for Finance in each county and such other reports and recommendations for improvements;
Spearhead the formulation and implementation of strategies towards monitoring the implementation of the preference and reservation schemes by procuring entities for compliance;
Coordinate compliance monitoring (through special audits) of procurements done by security agencies and procurements conducted using specially permitted procedures.
Advise on long-term Compliance Monitoring strategic action plans and establish effective internal monitoring and control systems and procedures to ensure realization of the Authority’s strategic goals on Compliance Monitoring;
Provide in-put in building sustainable, mutually beneficial collaborative relationships and networks with relevant government agencies and other key stakeholders on matters relating to compliance monitoring of the public procurement and asset disposal system;
Provide input in the development of a framework for monitoring the implementation of the Authority’s orders, directives and recommendations arising from compliance monitoring and other activities to enhance synergy in the achievement of the Authority’s corporate goals.
Provide leadership, supervision, coaching, mentoring, training and development of the directorate staff to ensure an effective and motivated team;
Monitor and appraise the performance of the deputy directors and all other staff of the directorate who report directly to him/her to ensure optimal performance.
Provide leadership on continuous improvement of business processes and internal controls in the Directorate and provide input for development of mechanisms for corporate consultation, public participation and involvement in Authority’s policies and programs;
Oversee the formulation, implementation and review of budgets, work plans and procurement plan for the directorate in line with the Authority’s strategic plan;
Provide leadership in the formulation and implementation of quality and risk management frameworks for the directorate to ensure effective and efficient service delivery;
Foster a corporate culture that promotes ethical practices and good corporate governance within the directorate;
Coordinate the provision of information to support to law enforcement agencies and other stakeholders to facilitate investigation and prosecution of public procurement and asset disposal malpractices;
Spearhead the adoption of information & communication technology systems within the directorate to ensure efficient service delivery;
Articulate issues relating to Compliance with the public procurement law in various forums in which the Authority participates;
Coordinate the implementation of a robust performance management system within the directorate through providing oversight of the delivery of the annual performance contract and the strategic plan;
Lead in the development and implementation of the Directorate’s corruption prevention and mitigation strategies;
Provide input in the development, implementation and review of the Authority’s resource mobilisation strategies;
Spearhead provision of effective communication between the directorate staff and between different levels of management;
Provide input in the development and implementation of the Authority’s succession management plan;
Coordinate the collation of compliance data/information for posting on the central repository / database on public procurement (Public procurement Information Portal – PPIP);
Promote compliance with relevant legal & statutory requirements and other government directives within the directorate;
Coordinate the departments within the directorate to ensure harmony and synergy in the delivery of operational objectives and performance targets of the directorate;
Steer the implementation of Board decisions and resolutions in the directorate
Coordinate the preparation and submission of various quarterly and annual reports for the directorate.
- Coordinate the day to day administrative and operational functions of the Compliance Monitoring Directorate;
- Advise the Authority on issues regarding compliance with the public procurement law by procuring entities;
- Provide relevant information from compliance monitoring activities to other directorates and external stakeholders/partners;
- Provide information / input on compliance monitoring matters to the DG for consideration by the Board
- Make presentations to the Board, Board Committees Management and external stakeholders on Compliance Monitoring matters
- Monitor implementation of contracts for provision of goods/services to the directorate;
- Participate in various committees in the Authority upon appointment;
- Provide input in the implementation of the Authority’s projects;
- Coordinate the preparation and submission of quarterly and annual reports;

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic qualifications

Masters Degree in any of the following disciplines; Procurement and Supply Chain Management, Applied Sciences, Biological Sciences, Physical Sciences, Social Sciences, Business Studies, Law or any other relevant qualification from a recognized institution;
Bachelors degree in any of the following disciplines; Procurement and Supply Chain Management, Applied Sciences, Biological Sciences, Physical Sciences, Social Sciences, Business Studies, Law or any other relevant qualification from a recognized institution;
Leadership course from a recognized institution.

Professional Qualifications / Membership to professional bodies

Professional Diploma in a relevant field or its equivalent qualification from a recognized institution;
Membership in a relevant professional body in good standing;

Previous relevant work experience required.

At least Twelve (12) years relevant experience five (5) years of which should have been the level of management

Director, Complaints & Investigation

Job Responsibilities

Responsibility

Provide strategic leadership in line with PPRA’s Vision, Mission and Mandate as stipulated in the PPAD Act, 2015 and its attendant Regulations in matters relating to Complaints and Investigation;
Lead in development and implementation of strategies, policies procedures and guidelines in matters relating to Complaints and Investigation in line with PPRA’s Mandate as stipulated in the PPAD Act, 2015 and its attendant Regulations;
Provide leadership in the formulation and implementation of the framework for handling Complaints and Investigation in public procurement and asset disposal proceedings and contracts;
Advise on long-term Complaints and Investigation strategic action plans and establish effective internal monitoring and control systems and procedures to ensure realization of the Authority’s Complaints and Investigation strategic goals;
Provide leadership in building sustainable, mutually beneficial and collaborative relationships and networks with related investigative agencies and all stakeholders on Complaints and Investigations in public procurement and asset disposal;
Provide input in development of a framework for monitoring implementation of Authority’s orders, directives and recommendations arising from Complaints and Investigation in public procurement and asset disposal and to enhance synergies in achievement of Authority’s mandate;
Provide leadership, supervision, Coaching, mentoring training and development of the directorate staff by ensuring an effective and motivated team
Provide leadership on continuous improvement of business processes and controls in the Directorate and develop mechanisms for corporate consultation, increase public participation and involvement in Authority’s policies and programs;
Oversee development, implementation and review of work plans and budgets for the directorate in line with the Authority’s strategic plan;
Lead in the execution of a risk management policy and framework that ensures the Directorate has a robust system and processes of accountability, risk management, internal controls, and business continuity;
Foster a corporate culture that promotes ethical practices and good corporate citizenship within the directorate;
Lead in provision of support to law enforcement agencies to facilitate investigation and prosecution of public procurement and asset disposal offences
Leads in the enforcement of orders and directives of the Authority against procuring entities and contractors on public procurement and asset disposal;
Steer the development and implementation of good governance and risk management practices within the directorate to ensure effective and efficient service delivery;
Spearhead the adoption of information & communication technology systems within the directorate to ensure efficient service delivery
Articulate issues relating to Complaints and investigations in various forums in which the Authority participates in;
Providing support on the administrative services to the Public Procurement Regulatory Authority Debarment Secretariat;
Coordinate implementation of a robust performance management system within the directorate through providing oversight of the delivery of the annual performance contract and the strategic plan;
Lead in the development and implementation of the Directorate’s corruption prevention and mitigation strategies;
Provide in-put in the development, implementation and review of the Authority’s resource mobilization strategies;
Spearhead provision of effective communication between the directorate staff and between different levels of management;
Provide in-put in the development and implementation of a succession management plan.
- Coordinate the day to day administrative and operational functions of the Directorate;
- Advises the Director General on the implementation of Complaints, Investigation and Enforcement standards
- Provide relevant information from investigation activities to other internal departments and external stakeholders/partners;
- Implement board resolutions regarding complaints and investigations;
- Chairs directorate’s meetings;
- Monitor implementation of contracts regarding the directorate on behalf of the Director General.
- Participate in various committees in the Authority upon appointment;
- Provide input in the implementation of the Authority’s projects; (for all)
- Coordinate the preparation and submission of quarterly and annual reports;

Job Competencies (Knowledge, Experience and Attributes / Skills).
Academic qualifications

Masters Degree in any of the following disciplines; Procurement and Supply Chain Management, Applied Sciences, Biological Sciences, Physical Sciences, Social Sciences, Business Studies, Law or any other relevant qualification from a recognized institution;
Bachelors degree in any of the following disciplines; Procurement and Supply Chain Management, Applied Sciences, Biological Sciences, Physical Sciences, Social Sciences, Business Studies, Law or any other relevant qualification from a recognized institution; and
Leadership course from a recognized institution.

Professional Qualifications / Membership to professional bodies

Professional Diploma in a relevant field or its equivalent qualification from a recognized institution;
Membership in a relevant professional body in good standing;

Previous relevant work experience required.

A minimum of twelve (12) years relevant work experience, five (5) of which should have been level of senior management

Director Research Innovation and Business Systems

Job Responsibilities

Responsibility

Coordinate research on the public procurement and asset disposal system and any development arising from the same;
Oversee the development, deployment and maintenance of the reporting systems that provide management reports on the overall performance of the public procurement and asset disposal system;
Coordinate the development and implementation of an up to date central repository or database on the public procurement and asset disposal system.
Oversee the development and management of the state portal of the public procurement and asset disposal system.
Oversee the implementation of the Authority’s ICT, Research and innovative projects
Direct the implementation and review of strategies for monitoring the public procurement and asset disposal system and report on the overall functioning of it and, such other reports and recommendations for improvements;
Coordinate the implementation of service delivery innovations and automation of PPRA systems;
Oversee the development and implementation the ICT strategy for effective and efficient achievement of the Authority’s strategic goals and alignment of ICT with the business goals;
Coordinate the formulation, establishment, implementation and enforcement of ICT policies and systems;
Lead the Authority on automation to support the performance and achievement of the Authority’s mandate;
Guide the analyses of the business requirements of the Authority to determine technology needs and reengineer the business processes for efficient delivery of services;
Coordinate the development, deployment and maintenance of appropriate business applications that support critical business processes to facilitate operations.
Provide leadership in determining the ICT infrastructure in place to monitor, track and mitigate against the key technological risks within the Authority.
Oversee the deployment of appropriate security systems for network, and data from internal and external security threats;
Coordinate the development, implementation and continuous review of the ICT Disaster Recovery Plan in alignment with the Business Continuity Plan of the Authority;
Lead the mainstreaming of the adoption of ICT technologies and emerging innovation within the Authority;
Oversee the establishment of interlinkages and synergy within the Authority;
Coordinate the mainstreaming of quality assurance of all the technical processes and outputs/reports in the Authority;
Oversee the development, deployment and maintenance of appropriate security systems that ensure network, systems and data security from internal and external security threats;
Coordinate effective ICT vendor relationships to secure best value for ICT goods and services, and to encourage innovative ideas to be adopted;
Coordinate the collaboration with relevant ICT teams and stakeholders in Government to leverage on external resources and shared services for ICT adoption and use; and
Lead the Authority in providing public procurement and asset disposal data analytics.
Provide input in development of a framework for monitoring implementation of Authority’s orders, directives and recommendations arising from research, innovations and overall reporting in the public procurement and asset disposal system;
Provide leadership, supervision, coaching, mentoring training and development of the directorate staff by ensuring an effective and motivated team;
Provide leadership on continuous improvement of business processes and controls in the Directorate and develop mechanisms for corporate consultation, increase public participation and involvement in Authority’s policies and programs;
Oversee development, implementation and review of work plans and budgets for the directorate in line with the Authority’s strategic plan;
Lead in the execution of a risk management policy and framework of the Authority within the Directorate;
Foster a corporate culture that promote ethical practices and good corporate citizenship within the Directorate;
Articulate issues relating to research and business innovations and systems in relation to public procurement and asset disposal in various forums in which the Authority participates in;
Coordinate implementation of a robust performance management system within the directorate through providing oversight of the delivery of the annual performance contract and the strategic plan;
Provide in-put in the development, implementation and review of the Authority’s resource mobilization strategies;
Provide in-put in the development, implementation and review of the Authority’s resource mobilization strategies;
Spearhead provision of effective communication between the directorate staff and between different levels of management;
Provide in-put in the development and implementation of a succession management plan.
- Coordinate the day to day administrative and operational functions of the Directorate;
- Advises the Director General on the implementation of research, information and business systems;
- Provide relevant information from research, innovation and business systems activities to other internal departments and external stakeholders/partners;
- Implement Board resolutions regarding research, information and business systems;
- Chairs the Directorate’s meetings;
- Monitor implementation of contracts regarding the directorate on behalf of the Director General.
- Participate in various committees in the Authority upon appointment;
- Provide input in the implementation of the Authority’s projects;
- Coordinate the preparation and submission of quarterly and annual reports.

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic qualifications

Master’s degree in any of the following fields: computer science, information systems, information technology, business information technology or any other ICT equivalent qualification from a recognized institution;

Masters degree in Procurement and Supply Chain Management, Applied Sciences, Biological Sciences, Physical Sciences, Social Sciences, Business Studies, Law or any other relevant qualification from a recognized institution;
Bachelor’s degree in any of the following fields: computer science; computer technology; informatics; computer science and technology; Information systems, informatics and computer science, information technology, computer security and forensics, business information technology, electrical/electronic engineering, telecommunications engineering or its equivalents from a recognized institution;

Bachelor’s degree in Procurement and Supply Chain Management, Applied Sciences, Biological Sciences, Physical Sciences, Social Sciences, Business Studies, Law or any other relevant qualification from a recognized institution; and
Leadership course from a recognized institution.

Professional Qualifications / Membership to professional bodies

Professional Diploma in a relevant field or its equivalent qualification from a recognized institution;
Membership in a relevant professional body in good standing;

Previous relevant work experience required.

At least Twelve (12) years relevant experience five (5) years of which should have been the level of management

Deputy Director, Strategy & Planning

Job Purpose

The purpose of this job is to plan, coordinate, direct, supervise and guide the activities related of strategy, planning, quality management, risk management, research, resource mobilization and partnerships for the achievement of the Authority’s strategic objectives.

Key Responsibilities/ Duties / Tasks

Managerial / Supervisory Responsibilities

Duties and responsibilities at this level will include:

Spearhead preparation, implementation and review of departmental budgets, work plans, procurement and disposal plans and activity schedules;
Lead formulation, implementation and review of risk and quality management frameworks that are mainstreamed in the operations of the department;
Promote adherence to the principles of good governance, ethics and integrity in the departments;
Provide leadership in the formulation and implementation of corruption prevention and mitigation strategies in the departments;
Spearhead implementation of departmental resource mobilization activities; and
Facilitate effective communication and strategic linkages/partnerships/ collaborations with the department’s relevant internal/external stakeholders.

Planning

Coordinate the development, review and implementation of Authority’s strategic plan, work plan and performance contract and realigning them to the budget;
Coordinate the Authority’s performance contract in relation to setting targets, negotiations, implementation, monitoring, evaluation and reporting;
Lead in the monitoring and evaluation of the implementation of performance contract, strategic and operational plans to ensure that planned objectives and expected outcomes are achieved;
Oversee the development and implementation of planning instruments, tools and systems for the Authority;
Oversee the development and implementation of a framework of planning in support of the Authority programmes;
Promoting public-private partnerships to promote sustainable strategic flagship programs;
Coordinate the integrating various business project implementation initiatives in line with the strategic plan; and
Coordinating performance management and development of Authority work plans.

Resource Mobilization, Partnerships and Linkages

Lead in the development, implementation and reviewing the resource mobilization and partnerships, strategies, standards, guidelines and procedures;
Lead in the development, review and updating of a Resource Mobilization Framework that will guide interactions with potential investors, collaborators, partners, donors and other relevant stakeholders on financing the Authority development programmes;
Oversee the identification of sources of funding;
Oversee the development of partnerships and funding proposals;
Coordinate the identifying methods for mobilization of donations, grants, gifts and endowments from both public and private sectors;
Mobilize resources for financing the Authority start-ups and strategic projects;
Oversee the development of a data base on development partners and donors and their funded projects;
Facilitate constructive engagements with potential investors, collaborators, partners, donors and other relevant stakeholders on financing the Authority development programmes;
Build and maintain good relationships, linkages with investors, donors and development partners and other stakeholders; and
Develop, review and update the Authority’s stakeholder framework.

Research and Innovation

Oversee the internal research activities;
Oversee the carrying out of research to promote sustainability of high quality products, marketing and other activities;
Monitor the implementation of strategic and operational plans to ensure quality, timeliness and results in relation to planned objectives and expected outcomes; and
Monitor and evaluation and impact assessment of the Authority’s programmes and projects.

Quality Assurance

Oversee the provision of training and awareness to the Authority staff to build capacity on quality management culture at the Authority;
Lead in the development and review of policies, procedures standards, systems and procedures in quality management within the Authority;
Lead in the preparation and implementation of the Authority’s quality management system through quality management programmes;
Provide leadership in the implementation of business process reengineering initiatives within the Authority;
Communicate best practices and emerging issues on quality and risk management.

Risk Management

Provide leadership in the development of risk management policies and strategies;
Oversee the planning, designing, implementing and coordinating Enterprise Risk Management (ERM) activities within the Authority;
Oversee the identification, evaluation and recommending possible risk mitigation measures and opportunities in the Authority’s functional areas;
Review the report on risks;
Coordinate training and sensitization of the Authority staff to adapt a risk management culture at the Authority;
Coordinate the implementation of business process reengineering
Advise on best practices and emerging issues on quality and risk management.

Operational Responsibilities / Tasks

Advises the Director, Strategy and Planning on the implementation of the operations of the departments;
Handle day to day administrative and operational affairs of the Directorate in compliance with policy, regulatory and statutory requirements;
Assign and delegate duties and responsibilities,
Supervise and monitor performance of staff in the departments;
Verify & recommend for approval by Director Strategy and Planning draft statutory reports prepared by the Principal Planning Officers;
Verify & recommend for approval by Director Strategy and Planning monitoring and evaluation reports relating to the Authority’s strategic plan, performance contract and work plan;
Negotiate for resources from stakeholders;
Report on the impact of business researches that have been carried out;
Mentor, coach and guide planning officers in the performance of their duties and responsibilities;
Provide relevant information from the department’s activities to other internal departments and external stakeholders/partners through the Director, Strategy and Planning;
Implement good governance, quality and risk management policies and strategies of the Authority in the Directorate;
Articulate issues related to the Directorate in various forums;
Oversee the implementation and review of departmental budgets, procurement and asset disposal plans and work- plans;
Prepare responses to Board resolutions regarding the department’s activities; and
Chairs departmental meetings.

Job Dimensions:

I. Financial Responsibility

Provide leadership in the formulation and implementation of the directorate’s approved budget and procurement and asset disposal plan;
Approve the directorate’s expenditure; and
Responsible for resource mobilization within the Directorate.

II. Responsibility for Physical Assets

Takes full responsibility of the assets in the Directorate; and
Reports to the Head of Procurement through head of Administration on all assets under his/her care which require to be disposed.

III. Decision Making / Job Influence

Strategic decisions
Managerial decisions
Operational decisions
Analytical Decisions
Tactical Decisions

IV. Working Conditions

Predominantly works in office setting at the headquarters with occasional international and local travels; and
Operates beyond legislated timelines and strict deadlines resulting to long working hours.

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic qualifications

Masters Degree in any of the following disciplines: Strategic Management, Project Planning and Management, Economics and Development Studies, Statistics, Business, or equivalent qualification from a recognized institution.
Bachelors Degree in any of the following disciplines: Strategic Management, Project Planning and Management, Economics and Development Studies, Statistics, Business, or equivalent qualification from a recognized institution; and
Management Course lasting not less than four (4) weeks from a recognized institution or its equivalent or its equivalent;

Professional Qualifications / Membership to professional bodies

Membership to a relevant professional body and in good standing where applicable

Previous relevant work experience required.

A minimum period of Ten (10) years relevant work experience, four (4) years of which should have been the level of management

Functional Skills, Behavioural Competencies/Attributes:

Strategic thinking;
Change and risk Management;
Policy formulation;
Resource management;
Analytical skills;
Negotiation skills;
Communication skills;
Coaching and mentoring;
Integrity and ethical;
Collaborations and partnership;
Interpersonal skills;
Managing projects; and
Team management.

Deputy Director Research and Innovation

Job Purpose

The purpose of this job is to plan, coordinate, direct, supervise and guide the activities related of strategy, planning, quality management, risk management, research, resource mobilization and partnerships for the achievement of the Authority’s strategic objectives.

Key Responsibilities/ Duties / Tasks

Managerial / Supervisory Responsibilities

Duties and responsibilities at this level will include:

Spearhead preparation, implementation and review of departmental budgets, work plans, procurement and disposal plans and activity schedules;
Lead formulation, implementation and review of risk and quality management frameworks that are mainstreamed in the operations of the department;
Promote adherence to the principles of good governance, ethics and integrity in the departments;
Provide leadership in the formulation and implementation of corruption prevention and mitigation strategies in the departments;
Spearhead implementation of departmental resource mobilization activities; and
Facilitate effective communication and strategic linkages/partnerships/ collaborations with the department’s relevant internal/external stakeholders.

Planning

Coordinate the development, review and implementation of Authority’s strategic plan, work plan and performance contract and realigning them to the budget;
Coordinate the Authority’s performance contract in relation to setting targets, negotiations, implementation, monitoring, evaluation and reporting;
Lead in the monitoring and evaluation of the implementation of performance contract, strategic and operational plans to ensure that planned objectives and expected outcomes are achieved;
Oversee the development and implementation of planning instruments, tools and systems for the Authority;
Oversee the development and implementation of a framework of planning in support of the Authority programmes;
Promoting public-private partnerships to promote sustainable strategic flagship programs;
Coordinate the integrating various business project implementation initiatives in line with the strategic plan; and
Coordinating performance management and development of Authority work plans.

Resource Mobilization, Partnerships and Linkages

Lead in the development, implementation and reviewing the resource mobilization and partnerships, strategies, standards, guidelines and procedures;
Lead in the development, review and updating of a Resource Mobilization Framework that will guide interactions with potential investors, collaborators, partners, donors and other relevant stakeholders on financing the Authority development programmes;
Oversee the identification of sources of funding;
Oversee the development of partnerships and funding proposals;
Coordinate the identifying methods for mobilization of donations, grants, gifts and endowments from both public and private sectors;
Mobilize resources for financing the Authority start-ups and strategic projects;
Oversee the development of a data base on development partners and donors and their funded projects;
Facilitate constructive engagements with potential investors, collaborators, partners, donors and other relevant stakeholders on financing the Authority development programmes;
Build and maintain good relationships, linkages with investors, donors and development partners and other stakeholders; and
Develop, review and update the Authority’s stakeholder framework.

Research and Innovation

Oversee the internal research activities;
Oversee the carrying out of research to promote sustainability of high quality products, marketing and other activities;
Monitor the implementation of strategic and operational plans to ensure quality, timeliness and results in relation to planned objectives and expected outcomes; and
Monitor and evaluation and impact assessment of the Authority’s programmes and projects.

Quality Assurance

Oversee the provision of training and awareness to the Authority staff to build capacity on quality management culture at the Authority;
Lead in the development and review of policies, procedures standards, systems and procedures in quality management within the Authority;
Lead in the preparation and implementation of the Authority’s quality management system through quality management programmes;
Provide leadership in the implementation of business process reengineering initiatives within the Authority;
Communicate best practices and emerging issues on quality and risk management.

Risk Management

Provide leadership in the development of risk management policies and strategies;
Oversee the planning, designing, implementing and coordinating Enterprise Risk Management (ERM) activities within the Authority;
Oversee the identification, evaluation and recommending possible risk mitigation measures and opportunities in the Authority’s functional areas;
Review the report on risks;
Coordinate training and sensitization of the Authority staff to adapt a risk management culture at the Authority;
Coordinate the implementation of business process reengineering
Advise on best practices and emerging issues on quality and risk management.

Operational Responsibilities / Tasks

Advises the Director, Strategy and Planning on the implementation of the operations of the departments;
Handle day to day administrative and operational affairs of the Directorate in compliance with policy, regulatory and statutory requirements;
Assign and delegate duties and responsibilities,
Supervise and monitor performance of staff in the departments;
Verify & recommend for approval by Director Strategy and Planning draft statutory reports prepared by the Principal Planning Officers;
Verify & recommend for approval by Director Strategy and Planning monitoring and evaluation reports relating to the Authority’s strategic plan, performance contract and work plan;
Negotiate for resources from stakeholders;
Report on the impact of business researches that have been carried out;
Mentor, coach and guide planning officers in the performance of their duties and responsibilities;
Provide relevant information from the department’s activities to other internal departments and external stakeholders/partners through the Director, Strategy and Planning;
Implement good governance, quality and risk management policies and strategies of the Authority in the Directorate;
Articulate issues related to the Directorate in various forums;
Oversee the implementation and review of departmental budgets, procurement and asset disposal plans and work- plans;
Prepare responses to Board resolutions regarding the department’s activities; and
Chairs departmental meetings.

Job Dimensions:

I. Financial Responsibility

Provide leadership in the formulation and implementation of the directorate’s approved budget and procurement and asset disposal plan;
Approve the directorate’s expenditure; and
Responsible for resource mobilization within the Directorate.

II. Responsibility for Physical Assets

Takes full responsibility of the assets in the Directorate; and
Reports to the Head of Procurement through head of Administration on all assets under his/her care which require to be disposed.

III. Decision Making / Job Influence

Strategic decisions
Managerial decisions
Operational decisions
Analytical Decisions
Tactical Decisions

IV. Working Conditions

Predominantly works in office setting at the headquarters with occasional international and local travels; and
Operates beyond legislated timelines and strict deadlines resulting to long working hours.

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic qualifications

Masters Degree in any of the following disciplines: Strategic Management, Project Planning and Management, Economics and Development Studies, Statistics, Business, or equivalent qualification from a recognized institution.
Bachelors Degree in any of the following disciplines: Strategic Management, Project Planning and Management, Economics and Development Studies, Statistics, Business, or equivalent qualification from a recognized institution; and
Management Course lasting not less than four (4) weeks from a recognized institution or its equivalent or its equivalent;

Professional Qualifications / Membership to professional bodies

Membership to a relevant professional body and in good standing where applicable

Previous relevant work experience required.

A minimum period of Ten (10) years relevant work experience, four (4) years of which should have been the level of management

Functional Skills, Behavioural Competencies/Attributes:

Strategic thinking;
Change and risk Management;
Policy formulation;
Resource management;
Analytical skills;
Negotiation skills;
Communication skills;
Coaching and mentoring;
Integrity and ethical;
Collaborations and partnership;
Interpersonal skills;
Managing projects; and
Team management.

Deputy Director Partnerships and Resource Mobilization

Job Purpose

The purpose of this job is to plan, coordinate, direct, supervise and guide the activities related of strategy, planning, quality management, risk management, research, resource mobilization and partnerships for the achievement of the Authority’s strategic objectives.

Key Responsibilities/ Duties / Tasks

Managerial / Supervisory Responsibilities

Duties and responsibilities at this level will include:

Spearhead preparation, implementation and review of departmental budgets, work plans, procurement and disposal plans and activity schedules;
Lead formulation, implementation and review of risk and quality management frameworks that are mainstreamed in the operations of the department;
Promote adherence to the principles of good governance, ethics and integrity in the departments;
Provide leadership in the formulation and implementation of corruption prevention and mitigation strategies in the departments;
Spearhead implementation of departmental resource mobilization activities; and
Facilitate effective communication and strategic linkages/partnerships/ collaborations with the department’s relevant internal/external stakeholders.

Planning

Coordinate the development, review and implementation of Authority’s strategic plan, work plan and performance contract and realigning them to the budget;
Coordinate the Authority’s performance contract in relation to setting targets, negotiations, implementation, monitoring, evaluation and reporting;
Lead in the monitoring and evaluation of the implementation of performance contract, strategic and operational plans to ensure that planned objectives and expected outcomes are achieved;
Oversee the development and implementation of planning instruments, tools and systems for the Authority;
Oversee the development and implementation of a framework of planning in support of the Authority programmes;
Promoting public-private partnerships to promote sustainable strategic flagship programs;
Coordinate the integrating various business project implementation initiatives in line with the strategic plan; and
Coordinating performance management and development of Authority work plans.

Resource Mobilization, Partnerships and Linkages

Lead in the development, implementation and reviewing the resource mobilization and partnerships, strategies, standards, guidelines and procedures;
Lead in the development, review and updating of a Resource Mobilization Framework that will guide interactions with potential investors, collaborators, partners, donors and other relevant stakeholders on financing the Authority development programmes;
Oversee the identification of sources of funding;
Oversee the development of partnerships and funding proposals;
Coordinate the identifying methods for mobilization of donations, grants, gifts and endowments from both public and private sectors;
Mobilize resources for financing the Authority start-ups and strategic projects;
Oversee the development of a data base on development partners and donors and their funded projects;
Facilitate constructive engagements with potential investors, collaborators, partners, donors and other relevant stakeholders on financing the Authority development programmes;
Build and maintain good relationships, linkages with investors, donors and development partners and other stakeholders; and
Develop, review and update the Authority’s stakeholder framework.

Research and Innovation

Oversee the internal research activities;
Oversee the carrying out of research to promote sustainability of high quality products, marketing and other activities;
Monitor the implementation of strategic and operational plans to ensure quality, timeliness and results in relation to planned objectives and expected outcomes; and
Monitor and evaluation and impact assessment of the Authority’s programmes and projects.

Quality Assurance

Oversee the provision of training and awareness to the Authority staff to build capacity on quality management culture at the Authority;
Lead in the development and review of policies, procedures standards, systems and procedures in quality management within the Authority;
Lead in the preparation and implementation of the Authority’s quality management system through quality management programmes;
Provide leadership in the implementation of business process reengineering initiatives within the Authority;
Communicate best practices and emerging issues on quality and risk management.

Risk Management

Provide leadership in the development of risk management policies and strategies;
Oversee the planning, designing, implementing and coordinating Enterprise Risk Management (ERM) activities within the Authority;
Oversee the identification, evaluation and recommending possible risk mitigation measures and opportunities in the Authority’s functional areas;
Review the report on risks;
Coordinate training and sensitization of the Authority staff to adapt a risk management culture at the Authority;
Coordinate the implementation of business process reengineering
Advise on best practices and emerging issues on quality and risk management.

Operational Responsibilities / Tasks

Advises the Director, Strategy and Planning on the implementation of the operations of the departments;
Handle day to day administrative and operational affairs of the Directorate in compliance with policy, regulatory and statutory requirements;
Assign and delegate duties and responsibilities,
Supervise and monitor performance of staff in the departments;
Verify & recommend for approval by Director Strategy and Planning draft statutory reports prepared by the Principal Planning Officers;
Verify & recommend for approval by Director Strategy and Planning monitoring and evaluation reports relating to the Authority’s strategic plan, performance contract and work plan;
Negotiate for resources from stakeholders;
Report on the impact of business researches that have been carried out;
Mentor, coach and guide planning officers in the performance of their duties and responsibilities;
Provide relevant information from the department’s activities to other internal departments and external stakeholders/partners through the Director, Strategy and Planning;
Implement good governance, quality and risk management policies and strategies of the Authority in the Directorate;
Articulate issues related to the Directorate in various forums;
Oversee the implementation and review of departmental budgets, procurement and asset disposal plans and work- plans;
Prepare responses to Board resolutions regarding the department’s activities; and
Chairs departmental meetings.

Job Dimensions:

I. Financial Responsibility

Provide leadership in the formulation and implementation of the directorate’s approved budget and procurement and asset disposal plan;
Approve the directorate’s expenditure; and
Responsible for resource mobilization within the Directorate.

II. Responsibility for Physical Assets

Takes full responsibility of the assets in the Directorate; and
Reports to the Head of Procurement through head of Administration on all assets under his/her care which require to be disposed.

III. Decision Making / Job Influence

Strategic decisions
Managerial decisions
Operational decisions
Analytical Decisions
Tactical Decisions

IV. Working Conditions

Predominantly works in office setting at the headquarters with occasional international and local travels; and
Operates beyond legislated timelines and strict deadlines resulting to long working hours.

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic qualifications

Masters Degree in any of the following disciplines: Strategic Management, Project Planning and Management, Economics and Development Studies, Statistics, Business, or equivalent qualification from a recognized institution.
Bachelors Degree in any of the following disciplines: Strategic Management, Project Planning and Management, Economics and Development Studies, Statistics, Business, or equivalent qualification from a recognized institution; and
Management Course lasting not less than four (4) weeks from a recognized institution or its equivalent or its equivalent;

Professional Qualifications / Membership to professional bodies

Membership to a relevant professional body and in good standing where applicable

Previous relevant work experience required.

A minimum period of Ten (10) years relevant work experience, four (4) years of which should have been the level of management

Functional Skills, Behavioural Competencies/Attributes:

Strategic thinking;
Change and risk Management;
Policy formulation;
Resource management;
Analytical skills;
Negotiation skills;
Communication skills;
Coaching and mentoring;
Integrity and ethical;
Collaborations and partnership;
Interpersonal skills;
Managing projects; and
Team management.

Deputy Director, Quality and Risk Management

Job Purpose

The purpose of this job is to plan, coordinate, direct, supervise and guide the activities related of strategy, planning, quality management, risk management, research, resource mobilization and partnerships for the achievement of the Authority’s strategic objectives.

Key Responsibilities/ Duties / Tasks

Managerial / Supervisory Responsibilities

Duties and responsibilities at this level will include:

Spearhead preparation, implementation and review of departmental budgets, work plans, procurement and disposal plans and activity schedules;
Lead formulation, implementation and review of risk and quality management frameworks that are mainstreamed in the operations of the department;
Promote adherence to the principles of good governance, ethics and integrity in the departments;
Provide leadership in the formulation and implementation of corruption prevention and mitigation strategies in the departments;
Spearhead implementation of departmental resource mobilization activities; and
Facilitate effective communication and strategic linkages/partnerships/ collaborations with the department’s relevant internal/external stakeholders.

Planning

Coordinate the development, review and implementation of Authority’s strategic plan, work plan and performance contract and realigning them to the budget;
Coordinate the Authority’s performance contract in relation to setting targets, negotiations, implementation, monitoring, evaluation and reporting;
Lead in the monitoring and evaluation of the implementation of performance contract, strategic and operational plans to ensure that planned objectives and expected outcomes are achieved;
Oversee the development and implementation of planning instruments, tools and systems for the Authority;
Oversee the development and implementation of a framework of planning in support of the Authority programmes;
Promoting public-private partnerships to promote sustainable strategic flagship programs;
Coordinate the integrating various business project implementation initiatives in line with the strategic plan; and
Coordinating performance management and development of Authority work plans.

Resource Mobilization, Partnerships and Linkages

Lead in the development, implementation and reviewing the resource mobilization and partnerships, strategies, standards, guidelines and procedures;
Lead in the development, review and updating of a Resource Mobilization Framework that will guide interactions with potential investors, collaborators, partners, donors and other relevant stakeholders on financing the Authority development programmes;
Oversee the identification of sources of funding;
Oversee the development of partnerships and funding proposals;
Coordinate the identifying methods for mobilization of donations, grants, gifts and endowments from both public and private sectors;
Mobilize resources for financing the Authority start-ups and strategic projects;
Oversee the development of a data base on development partners and donors and their funded projects;
Facilitate constructive engagements with potential investors, collaborators, partners, donors and other relevant stakeholders on financing the Authority development programmes;
Build and maintain good relationships, linkages with investors, donors and development partners and other stakeholders; and
Develop, review and update the Authority’s stakeholder framework.

Research and Innovation

Oversee the internal research activities;
Oversee the carrying out of research to promote sustainability of high quality products, marketing and other activities;
Monitor the implementation of strategic and operational plans to ensure quality, timeliness and results in relation to planned objectives and expected outcomes; and
Monitor and evaluation and impact assessment of the Authority’s programmes and projects.

Quality Assurance

Oversee the provision of training and awareness to the Authority staff to build capacity on quality management culture at the Authority;
Lead in the development and review of policies, procedures standards, systems and procedures in quality management within the Authority;
Lead in the preparation and implementation of the Authority’s quality management system through quality management programmes;
Provide leadership in the implementation of business process reengineering initiatives within the Authority;
Communicate best practices and emerging issues on quality and risk management.

Risk Management

Provide leadership in the development of risk management policies and strategies;
Oversee the planning, designing, implementing and coordinating Enterprise Risk Management (ERM) activities within the Authority;
Oversee the identification, evaluation and recommending possible risk mitigation measures and opportunities in the Authority’s functional areas;
Review the report on risks;
Coordinate training and sensitization of the Authority staff to adapt a risk management culture at the Authority;
Coordinate the implementation of business process reengineering
Advise on best practices and emerging issues on quality and risk management.

Operational Responsibilities / Tasks

Advises the Director, Strategy and Planning on the implementation of the operations of the departments;
Handle day to day administrative and operational affairs of the Directorate in compliance with policy, regulatory and statutory requirements;
Assign and delegate duties and responsibilities,
Supervise and monitor performance of staff in the departments;
Verify & recommend for approval by Director Strategy and Planning draft statutory reports prepared by the Principal Planning Officers;
Verify & recommend for approval by Director Strategy and Planning monitoring and evaluation reports relating to the Authority’s strategic plan, performance contract and work plan;
Negotiate for resources from stakeholders;
Report on the impact of business researches that have been carried out;
Mentor, coach and guide planning officers in the performance of their duties and responsibilities;
Provide relevant information from the department’s activities to other internal departments and external stakeholders/partners through the Director, Strategy and Planning;
Implement good governance, quality and risk management policies and strategies of the Authority in the Directorate;
Articulate issues related to the Directorate in various forums;
Oversee the implementation and review of departmental budgets, procurement and asset disposal plans and work- plans;
Prepare responses to Board resolutions regarding the department’s activities; and
Chairs departmental meetings.

Job Dimensions:

I. Financial Responsibility

Provide leadership in the formulation and implementation of the directorate’s approved budget and procurement and asset disposal plan;
Approve the directorate’s expenditure; and
Responsible for resource mobilization within the Directorate.

II. Responsibility for Physical Assets

Takes full responsibility of the assets in the Directorate; and
Reports to the Head of Procurement through head of Administration on all assets under his/her care which require to be disposed.

III. Decision Making / Job Influence

Strategic decisions
Managerial decisions
Operational decisions
Analytical Decisions
Tactical Decisions

IV. Working Conditions

Predominantly works in office setting at the headquarters with occasional international and local travels; and
Operates beyond legislated timelines and strict deadlines resulting to long working hours.

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic qualifications

Masters Degree in any of the following disciplines: Strategic Management, Project Planning and Management, Economics and Development Studies, Statistics, Business, or equivalent qualification from a recognized institution.
Bachelors Degree in any of the following disciplines: Strategic Management, Project Planning and Management, Economics and Development Studies, Statistics, Business, or equivalent qualification from a recognized institution; and
Management Course lasting not less than four (4) weeks from a recognized institution or its equivalent or its equivalent;

Professional Qualifications / Membership to professional bodies

Membership to a relevant professional body and in good standing where applicable

Previous relevant work experience required.

A minimum period of Ten (10) years relevant work experience, four (4) years of which should have been the level of management

Functional Skills, Behavioural Competencies/Attributes:

Strategic thinking;
Change and risk Management;
Policy formulation;
Resource management;
Analytical skills;
Negotiation skills;
Communication skills;
Coaching and mentoring;
Integrity and ethical;
Collaborations and partnership;
Interpersonal skills;
Managing projects; and
Team management.

Deputy Director, Registration and Licensing

Job Purpose

To coordinate, develop, implement and review the framework for registration and licensing of procurement and asset disposal agents for the implementation of the Authority’s mandate.

Key Responsibilities/ Duties / Tasks

Managerial / Supervisory Responsibilities

Provide effective coordination in the implementation and enforcement of Guidelines for registration and licensing of procurement and asset disposal agents;
Coordinate formulation of standards of conduct of business by procuring and asset disposal Agents;
Spearhead registration and licensing of procurement and asset disposal Agents in accordance with the requirements under the Act, Regulations and the applicable Guidelines;
Guide in ensuring compliance with the terms and conditions, and standards for use of licenses by the registered and licensed procurement and asset disposal Agents;
Spearhead development and maintenance of a register of all registered and licensed procuring and asset disposal agents;
Spearhead review and evaluation of license renewal applications;
Recommend to Director General revocation of any license not used in compliance with the Act, Regulations and the applicable Guidelines;
Recommend to the Director General on transfer of procuring responsibility to licensed Agents;
Coordinate preparation and issuance of supervisory guidelines and standards for better administration of the licensed procuring and asset disposal Agents;
Monitor the overall performance of the procuring entity and Agents, agency relationships and recommend areas for improvement;
Spearhead development and implementation of capacity building strategies for public entities and Agents;
Collaborate with other government agencies on matters registration and licensing of procurement and asset disposal agents;
Oversee technical review, analysis, reporting and presentation of information on registration and licensing of procurement and asset disposal agents to the Authority’s management and Board Committees;
Monitor the overall performance of the Registration and Licensing Department in line with the overall strategy of the Authority;
Develop funding proposals relating to strategic departmental programs in line with the Authority’s mandate;
Develop Departmental work plans and undertake continuous performance monitoring, evaluation and reporting on the progress of the planned activities;
Oversee the preparation of appropriate budgets for departmental programs, monitor absorption and ensure optimal utilization;
Drive efficiency of systems, processes and operating procedures to achieve operational excellence;
Guide identification and development of the departmental Risk Matrix, mitigation measures and initiate internal control mechanisms;
Spearheads change management programmes in the department;
Formulate training and development strategy for departmental staff based on a competency framework in line with both the Authority’s policies and individual needs to ensure adequate internal capacity;
Develop, motivate and manage the performance of the Registration and Licensing team and ensure continuous alignment to the values of the Authority;
Implement and review business continuity plan for the department in line with the Authority’s ICT strategies and policies;
Mentor and coach staff within the department to enhance work performance and productivity.

Operational Responsibilities / Tasks

Provide regular reports in compliance with the Guidelines and reporting requirements relating to Registration and Licensing of Procurement and Asset Disposal Agents;
Maintain an up-to-date register on Registered and Licensed procurement and asset disposal agents;
Monitor and interrogate changes in public procurement and asset disposal Policy, Legal and Regulatory Framework impacting on Registration and licensing of Agents, and advice the Authority accordingly;
Develop and review the curriculum for training of procurement and asset disposal agents and procuring entities;
Train/capacity build procurement and asset disposal agents and procuring entities in registration, licensing and engagement of agents;
Assess the impact of procurement and asset disposal agency in the public procurement and asset disposal system;
Cultivate, manage and sustain meaningful relationship with stakeholders;
Develop and oversee the implementation of Departmental service delivery charter commitments to enhance efficiency;
Oversee staff appraisal and performance in accordance with the requirements of the performance management system;
Coordinate preparation of performance contract targets for the department;
Provide leadership, maintain high ethical standards and discipline within the department;
Ensure a high performing culture and encourage a team-based environment to motivate, mentor, develop and nurture the staff and inspire staff to work collaboratively towards realization of the Authority’s vision, strategic goals and objectives;
Attend management meetings and other technical committees, task teams, task forces as and when necessary;
Facilitate knowledge management and transfer within the directorate;
Oversee management of contracts executed by the Authority relating to the department;
Ensure compliance with regulatory and statutory requirements within the department.

Job Dimensions:

I. Financial Responsibility

Oversee the execution/implementation of the departmental approved budget and procurement plan;
Ensure fiscal prudence in execution of the departmental budgets.

II. Responsibility for Physical Assets

Office equipment,
Tools, and
Furniture.

III. Decision Making / Job Influence

Strategic,
Managerial,
Analytical,
Operational,
Financial and procurement,
Human resource management.

IV. Working Conditions

Works in an office setting.
Occasional out-of-station travel within and outside the country.
Demanding work environment.
Appearing in courts to provide public procurement and asset disposal expert advice.
Risks pertaining to advice on public procurement and asset disposal matters issued to stakeholders.
Accountability for decisions made.
Exposure to risks incidental to the implementation of the mandate of the Authority, including threats to life, security risks, disruption of work-life balance, exposure to hazards like accidents, diseases.

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic qualifications

Bachelor’s degree in any of the following disciplines; Procurement and Supply Chain Management, Applied Sciences, Biological Sciences, Physical Sciences, Social Sciences, Business Studies, Law or related fields from a recognized institution;
Master’s Degree in any of the following disciplines; Procurement and Supply Chain Management, Applied Sciences, Biological Sciences, Physical Sciences, Social Sciences, Business Studies, Law or related field from a recognized institution.

Professional Qualifications / Membership to professional bodies

Professional Diploma in a relevant field or its equivalent qualification from a recognized institution;
Management course lasting not less than 4 weeks from an institution recognized in Kenya; and
Membership in a relevant professional body in good standing.

Previous relevant work experience required.

A minimum period of Ten (10) years relevant work experience, four (4) years of which should have been the level of management.

Functional Skills, Behavioural Competencies/Attributes:

Analytical skills,
Negotiation skills,
Communication skills,
Leadership skills,
Integrity and ethical,
People Management skills,
Planning and Organizational,
Team leader,
Organization, interpersonal and communication.

Deputy Director, Ethics, Standards and Advisory Services

Job Purpose

To coordinate the review, development and implementation of the Authority’s policies and strategies on promotion of ethical practices, procurement standards and advisory in the Country.

Key Responsibilities/ Duties / Tasks

Managerial / Supervisory Responsibilities

Provide leadership and effective coordination in the management and implementation of the ethics, standards development and advisory functions in the department;
Coordinate the review and advisory to clients on public procurement and asset disposal matters;
Guide provision of advice to law enforcement agencies for effective investigation and prosecution of public procurement and asset disposal offences;
Coordinate review of the overall functioning and performance of the public procurement and asset disposal system and advise on matters that require amendments to the Public Procurement and Asset Disposal law;
Guide development and issuing of public procurement and asset disposal standards to strengthen the public procurement & asset disposal system;
Oversee development of capacity of stakeholders on use of standard documents, formats, and templates;
Coordinate sensitization forums of stakeholders on ethical conduct and practice in public procurement and asset disposal system;
Lead in preparation and execution of annual budget, work plan, procurement and disposal plan for the department;
Lead in the formulation and implementation of strategies to strengthen and enhance efficiency and effectiveness in procurement standards, advisory and ethics;
Coordinate collection, collation and organization of relevant data/information from departmental activities for posting on the Public Procurement Information Portal and sharing with other stakeholders as and when required;
Coordinate preparation, review/quality assurance and submission of departmental reports, monthly, quarterly and annual departmental reports to relevant users/recipients internally and externally;
Facilitate effective communication and strategic linkages/partnerships/collaborations with the department’s relevant internal/external stakeholders;
Oversee preparation and implementation of departmental budget, work plan, procurement and disposal plan and activity schedules;
Lead in the formulation and implementation of risk and quality management frameworks that are mainstreamed in the operations of the department;
Promote adherence to the principles of good governance, ethics and integrity in the department;
Provide leadership in the formulation and implementation of corruption prevention and mitigation strategies in the department.
Collaborate and create strategic linkages and partnerships with government agencies and stakeholders on promotion of ethical practices in public procurement and asset disposal system; and development of standards;
Oversee benchmarking and development of procurement standards and guide development of the Code of Ethics for persons involved in public procurement and asset disposal system in Kenya;
Guide management and board on promotion of ethical practices and use of standards;
Oversee the adoption of information & communication technology systems within the department to ensure efficient service delivery;
Articulate matters on Public Procurement and Assets Investigation in various local and international forums;
Ensure a high performing culture and encourage a team-based environment to motivate, mentor, develop and nurture the staff and inspire staff to work collaboratively towards realization of the Authority’s vision, strategic goals and objectives.

Operational Responsibilities / Tasks

Advise the Director, Licensing and Standards on the implementation of the department’s mandate;
Provide relevant information on the department’s activities to other departments and external stakeholders;
Prepare and implement departmental budgets, procurement and asset disposal plans and work-plans;
Implement Board resolutions regarding the department’s mandate;
Articulate matters relating to the department in meetings;
Validate and sign off departmental documents;
Monitor implementation of contracts regarding the department;
Appraise direct reports;
Maintain an up-to-date database on advisory requests issued and frequently asked questions;
Oversee review, development and implementation of department’s service delivery charter.

Job Dimensions:

I. Financial Responsibility

Oversees the implementation of the departmental approved budget and Procurement and asset disposal plan;
Initiate departmental expenditure;
Direct the preparation of departmental procurement and asset disposal plan;
Steers the implementation of departmental resource mobilization strategies.

II. Responsibility for Physical Assets

Office furniture
Office tools
Office equipment (computers, laptops, printers, scanners).

III. Decision Making / Job Influence

Strategic
Managerial
Analytical
Operational
Financial and procurement
Human resource management

IV. Working Conditions

Works in an office setting.
Occasional out of station travel within and outside the country.
Demanding work environment.
Appearing in courts to provide public procurement and asset disposal expert advice.
Risks pertaining to advice on public procurement and asset disposal matters issued to stakeholders.
Accountability for decisions made.
Exposure to risks incidental to the implementation of the mandate of the Authority, including threats to life, security risks, disruption of work-life balance, exposure to hazards like accidents, diseases.

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic Qualifications

Master’s Degree in any of the following disciplines; Procurement and Supply Chain Management, Applied Sciences, Biological Sciences, Physical Sciences, Social Sciences, Business Studies, Education, Law or related field from a recognized institution.
Bachelor’s degree in any of the following disciplines; Procurement and Supply Chain Management, Applied Sciences, Biological Sciences, Physical Sciences, Social Sciences, Business Studies, Education, Law or related fields from a recognized institution.

Professional Qualifications / Membership to Professional Bodies

Professional Diploma in a relevant field or its equivalent qualification from a recognized institution;
Management course lasting not less than 4 weeks from an institution recognized in Kenya; and
Membership in a relevant professional body in good standing.

Previous Relevant Work Experience Required

At least ten (10) years of relevant work experience, four (4) years of which should have been at the level of management.

Functional Skills, Behavioural Competencies/Attributes:

Analytical
Negotiation
Communication
Leadership and Integrity and ethical
People Management skills
Planning and Organizational Proficiency

Deputy Director Complaints Management

Job Purpose

Co-ordinates management of complaints received on procurement and asset disposal proceedings from procuring entities, tenderers, contractors or the general public that are not subject of administrative review.

Key Responsibilities/ Duties / Tasks

Managerial Responsibilities

Provide leadership on Complaint Management on public procurement and asset disposal proceedings and contracts;
Follow up on implementation of orders and directives to procuring entities and contractors on public procurement and asset disposal;
Facilitate collaboration with other government agencies with investigative powers on public procurement matters on complaints received;
Lead staff using performance management and development process to encourage staff contribution and goal setting, feedback, and performance development planning;
Directs the enforcement of orders and directives to procuring entities and contactors on public procurement and asset disposal;
Facilitate the development and implementation of policy documents, manuals, and guidelines on Investigations and Enforcement;
Coach, mentor, and develop staff, including overseeing new staff and provide career development planning;
Steers the development and implementation of good governance and risk management practices within the department to ensure effective and efficient service delivery;
Spearheads the adoption of information & communication technology systems within the department to ensure efficient service delivery;
Articulate matters on Public Procurement and Assets Investigation in various local and international forums.

Operational Responsibilities / Tasks

1. Advise the Director, Complaints & Investigations on complaints received on procurement and asset disposal proceedings from procuring entities, tenderers, contractors or the general public that are not subject of administrative review;
2. Provide relevant information on complaints made on procuring entities to other internal departments and external stakeholders/partners through the Director, Complaints and Investigations;
3. Maintain a register on complaints made on procuring entities;
4. Apply appropriate information & communication technology innovations and systems for efficient management of complaints;
5. Prepare and implement departmental budgets, procurement and asset disposal plans and work- plans
6. Implement Board resolutions regarding investigations;
7. Chairs departmental meetings;
8. Nominate staff from the department to various committees at the Authority;
9. Signs off departmental documents;
10. Submits departments reports to Director – Complaints and Investigation;
11. Monitor implementation of contracts regarding the department on behalf of the Authority;
12. Appraise staff of the department.

Job Dimensions:

I. Financial Responsibility

Oversees the implementation of the departmental approved budget and Procurement and asset disposal plan;
Initiate departmental expenditure;
Direct the preparation of departmental procurement and asset disposal plan;
Steers the implementation of departmental resource mobilization strategies.

II. Responsibility for Physical Assets

Office equipment,
Tools, and
Furniture;

III. Decision Making / Job Influence

Strategic
Financial
Analytical
Tactical
Operational

IV. Working Conditions

Predominantly works in office setting at the headquarters with occasional international and local travels;
Deals with sensitive and risky matters;
Operates within legislated timelines and strict deadlines resulting to long hours.

Job Competencies (Knowledge, Experience and Attributes / Skills).

Academic qualifications

Master’s Degree in any of the following disciplines; Procurement and Supply Chain Management, Applied Sciences, Biological Sciences, Physical Sciences, Social Sciences, Business Studies, Education, Law or related field from a recognized institution.
Bachelor’s degree in any of the following disciplines; Procurement and Supply Chain Management, Applied Sciences, Biological Sciences, Physical Sciences, Social Sciences, Business Studies, Education, Law or related fields from a recognized institution; and

Professional Qualifications / Membership to professional bodies

Professional Diploma in a relevant field or its equivalent qualification from a recognized institution;
Management course lasting not less than 4 weeks from an institution recognized in Kenya; and
Membership in a relevant professional body in good standing.

Previous relevant work experience required.

A minimum period of Ten (10) years relevant work experience, four (4) years of which should have been the level of management.

Functional Skills, Behavioral Competencies/Attributes:

Analytical
Negotiation
Communication
Leadership and Integrity and ethical
People Management skills
Planning and Organizational Proficiency in computer applications

Deputy Director, Pre-bid Compliance

Job Purpose

The Purpose of the job is to plan, organise, coordinate, facilitate and supervise all functions/activities related to monitoring compliance of pre-bid activities of the public procurement and asset disposal system at national and county levels of government.

Key Responsibilities/ Duties / Tasks

Managerial / Supervisory Responsibilities

Provide leadership and coordination in the management and implementation of pre-bid compliance function of the Authority;
Plan, organise and supervise the implementation of pre-bid compliance monitoring activities of the Authority;
Initiate and lead the development of operating procedures, manuals and guidelines for pre-bid compliance monitoring;
Provide input for development and implementation of relevant policies, strategies and frameworks for pre-bid compliance monitoring;
Provide input in the formulation and execution of the Authority’s corporate objectives, strategies and corporate plans related to pre-bid compliance;
Coordinate the preparation and execution of annual departmental budget, work plan, procurement and disposal plan;
Lead the formulation and implementation of strategies to strengthen and enhance efficiency and effectiveness in pre-bid compliance monitoring processes;
Coordinate the collection, collation and organization of relevant data/information from pre-bid compliance monitoring activities for publishing on the Public Procurement Information Portal and sharing with law enforcement agencies as and when required;
Coordinate the preparation, review/quality assurance and submission of pre-bid compliance monitoring reports, monthly, quarterly and annual departmental reports as may be required to relevant users/recipients internally and externally;
Coordinate follow-up activities to ensure procuring entities implement directives and recommendations of previous pre-bid compliance audits;
Facilitate effective communication and strategic linkages/partnerships/collaborations with the department’s relevant internal/external stakeholders;
Coordinate preparation and implementation of departmental budget, work plan, procurement and disposal plan and activity schedules;
Coordinate formulation and implementation of risk and quality management frameworks that are mainstreamed in the operations of the department;
Promote adherence to the principles of good governance, ethics and integrity in the department;
Coordinate the formulation and implementation of corruption prevention and mitigation strategies in the department;
Spearhead implementation of departmental resource mobilization activities;
Mentor, coach and guide compliance officers in the performance of their duties and responsibilities;
Appraise direct reports.

Operational Responsibilities / Tasks

Assign and delegate duties and responsibilities, supervise, and monitor performance of staff in the department;
Handle day-to-day administrative and operational affairs of the department in compliance with relevant policies, regulatory and statutory requirements;
Verify & recommend for approval by Director Compliance Monitoring draft pre-bid compliance reports prepared by compliance officers from analysis of procurement plans, tender notices and tender documents for compliance with legal provisions;
Verify & recommend for approval by Director draft pre-bid compliance monitoring correspondent to Procuring entities whose Procurement plans, invitations to bid and tender documents do not comply with legal requirements;
Verify data generated/maintained on status of compliance by procuring entities with legal requirements on procurement planning, invitations to tender and preparation and issuance of tender documents;
Oversee procurement risk assessment and profiling of procuring entities based on pre-bid compliance data to inform annual compliance monitoring plan and budget;
Prepare and monitor implementation of pre-bid compliance monitoring action plans to ensure compliance with recommendations and directives issued by the Authority to procuring entities on procurement planning, invitations to tender and preparation and issuance of tender document;
Provide input in the development and implementation of capacity-building programs for persons involved in public procurement to address non-compliance issues;
Verify red flags of procurement fraud/malpractices identified from pre-bid compliance monitoring activities and provide appropriate recommendations to the director;
Implement good governance, quality and risk management policies and strategies of the Authority in the department;
Oversee the implementation of Board resolutions and decisions in the department;
Articulate issues related to the pre-bid compliance in various forums;
Chair departmental meetings.

Job Dimensions

I. Financial Responsibility

Formulation and implementation of the departmental budget and procurement & disposal plan;
Initiate departmental expenditure;
Spearhead implementation of departmental resource mobilization activities.

II. Responsibility for Physical Assets

Office Equipment (Computers, printers, scanners);
Office tools;
Office Furniture and fittings.

III. Decision Making / Job Influence

Managerial decisions;
Operational decisions;
Analytical decisions;
Tactical decisions.

IV. Working Conditions

Predominantly works in an office setting at the headquarters with occasional international and local travels;
Deals with sensitive and risky matters;
Operates with legislated timelines and strict deadlines resulting in long hours of work.

Job Competencies (Knowledge, Experience and Attributes / Skills)

Academic Qualifications

Master’s Degree in any of the following disciplines: Procurement and Supply Chain Management, Applied Sciences, Biological Sciences, Physical Sciences, Social Sciences, Business Studies, Law or any other relevant qualification from a recognized institution;
Bachelor’s degree in any of the following disciplines: Procurement and Supply Chain Management, Applied Sciences, Biological Sciences, Physical Sciences, Social Sciences, Business Studies, Law or any other relevant qualification from a recognized institution.

Professional Qualifications / Membership to Professional Bodies

Professional Diploma in a relevant field or its equivalent qualification from a recognized institution;
Management course lasting not less than 4 weeks from an institution recognized in Kenya;
Membership in a relevant professional body in good standing.

Previous Relevant Work Experience Required

A minimum period of ten (10) years of relevant work experience, four (4) years of which should have been at the level of management.

Functional Skills, Behavioural Competencies/Attributes:

Managerial and organizational skills
Leadership skills
Financial management skills
Strategic planning skills
Interpersonal skills
People management skills
Computing skills
Analytical skills
Negotiation skills
Communication skills
Dispute resolution skills
Emotional intelligence
Ethics and integrity
Courage

Deputy Director, Contracts and Performance Compliance

Job Purpose

The Purpose of the job is to plan, organise, coordinate, facilitate and supervise activities related to monitoring Contract implementation and Performance compliance of the public procurement and asset disposal system at national and county levels of government.

Key Responsibilities/ Duties / Tasks

Managerial / Supervisory Responsibilities

Provide leadership and coordination in the management and implementation of Contracts and Performance Compliance function of the Authority;
Plan, organise and supervise the implementation of Contracts and Performance Compliance monitoring activities of the Authority;
Initiate and lead the development of operating procedures, manuals and guidelines for Contracts and Performance Compliance monitoring;
Provide input for development and implementation of relevant policies, strategies for Contracts and Performance Compliance monitoring;
Provide input in the formulation and execution of the Authority’s corporate objectives, strategies and corporate plans related to Contracts and Performance Compliance;
Coordinate the preparation and execution of annual departmental budget, work plan, procurement and disposal plan;
Lead the formulation and implementation of strategies to strengthen and enhance efficiency and effectiveness in Contracts and Performance Compliance monitoring processes;
Coordinate the collection, collation and organization of relevant data/information from Contracts and Performance Compliance monitoring activities for publishing on the Public Procurement Information Portal and sharing with law enforcement agencies as and when required;
Coordinate the preparation, review/quality assurance and submission of Contracts and Performance Compliance monitoring reports, monthly, quarterly and annual departmental reports as may be required to relevant users/recipients internally and externally;
Coordinate follow-up activities to ensure procuring entities implement directives and recommendations of previous Contract and Performance Compliance audits;
Facilitate effective communication and strategic linkages/partnerships/collaborations with the department’s relevant internal/external stakeholders;
Coordinate preparation and implementation of departmental budget, work plan, procurement and disposal plan and activity schedules;
Lead formulation and implementation of risk and quality management frameworks that are mainstreamed in the operations of the department;
Promote adherence to the principles of good governance, ethics and integrity in the department;
Provide leadership in the formulation and implementation of corruption prevention and mitigation strategies in the department;
Spearhead implementation of departmental resource mobilization activities;
Mentor, coach and guide departmental staff in the performance of their duties and responsibilities;
Appraise direct reports.

Operational Responsibilities / Tasks

Assign and delegate duties and responsibilities, supervise, and monitor performance of staff in the department;
Handle day-to-day administrative and operational affairs of the department in compliance with relevant policies, regulatory and statutory requirements;
Verify & recommend for approval by Director draft Contract and Performance audit reports prepared by compliance officers from Contract and Performance audit activities of the department;
Verify & recommend for approval by the Director draft correspondence on Contract and Performance compliance issues to Procuring Entities and other stakeholders;
Verify data generated/maintained on status of compliance by procuring entities with legal requirements on contract management, contract implementation and performance;
Oversee risk assessment and profiling of contracts and procuring entities based on data from other technical departments to inform annual Contract and Performance compliance monitoring plan and budget;
Prepare and monitor implementation of Contract and Performance audit action plans to ensure compliance with recommendations and directives issued by the Authority to procuring entities from previous Contract and Performance audits;
Provide input in the development and implementation of capacity-building programs for persons involved in public procurement to address non-compliance issues related to contract management and performance;
Verify red flags of procurement fraud/malpractices identified from contract implementation and performance audit activities and provide appropriate recommendations to the director;
Implement good governance, quality and risk management policies and strategies of the Authority in the department;
Oversee the implementation of Board resolutions and decisions in the department;
Articulate issues related to the contract implementation and performance compliance in various forums;
Chair departmental meetings.

Job Dimensions

I. Financial Responsibility

Formulation and implementation of the departmental budget and procurement & disposal plan;
Initiate departmental expenditure;
Spearhead implementation of departmental resource mobilization activities.

II. Responsibility for Physical Assets

Office Equipment (Computers, printers, scanners);
Office tools;
Office Furniture and fittings.

III. Decision Making / Job Influence

Managerial decisions;
Operational decisions;
Analytical decisions;
Tactical decisions.

IV. Working Conditions

Predominantly works in an office setting at the headquarters with occasional international and local travels;
Deals with sensitive and risky matters;
Operates with legislated timelines and strict deadlines resulting in long hours of work.

Job Competencies (Knowledge, Experience and Attributes / Skills)

Academic Qualifications

Master’s Degree in any of the following disciplines: Procurement and Supply Chain Management, Applied Sciences, Biological Sciences, Physical Sciences, Social Sciences, Business Studies, Law or any other relevant qualification from a recognized institution;
Bachelor’s degree in any of the following disciplines: Procurement and Supply Chain Management, Applied Sciences, Biological Sciences, Physical Sciences, Social Sciences, Business Studies, Law or any other relevant qualification from a recognized institution.

Professional Qualifications / Membership to Professional Bodies

Professional Diploma in a relevant field or its equivalent qualification from a recognized institution;
Management course lasting not less than 4 weeks from an institution recognized in Kenya;
Membership in a relevant professional body in good standing.

Previous Relevant Work Experience Required

A minimum period of ten (10) years of relevant work experience, four (4) years of which should have been at the level of management.

Functional Skills, Behavioural Competencies/Attributes:

Managerial and organizational skills
Leadership skills
Financial management skills
Strategic planning skills
Interpersonal skills
People management skills
Computing skills
Analytical skills
Negotiation skills
Communication skills
Dispute resolution skills
Emotional intelligence
Ethics and integrity
Courage

Deputy Director, Special Audits

Job Purpose

The Purpose of the job is to plan, organise, coordinate, facilitate and supervise activities related to special audits of contracts for security items, contracts processed through specially permitted procedures and other special audits of specific contracts requested/ordered by other oversight agencies for compliance of the public procurement and asset disposal system at national and county levels of government.

Key Responsibilities/ Duties / Tasks

Managerial / Supervisory Responsibilities

Provide leadership and coordination in the management and implementation of Special Audit activities of the Authority;
Plan, organise and supervise the implementation of special audit activities of the Authority;
Initiate and lead the development of operating procedures, manuals and guidelines for conducting special audits;
Provide input for development and implementation of relevant policies and strategies for Specialised Audits;
Provide input in the formulation and execution of the Authority’s corporate objectives, strategies and corporate plans related to Specialised Audits;
Coordinate the preparation and execution of annual departmental budget, work plan, procurement and disposal plan;
Lead the formulation and implementation of strategies to strengthen and enhance efficiency and effectiveness in special audit processes;
Coordinate the collection, collation and organization of relevant data/information from special audit activities for sharing with relevant government agencies as and when required;
Coordinate the preparation, review/quality assurance and submission of special audit reports and monthly/quarterly/annual departmental reports as may be required to relevant users/recipients internally and externally;
Coordinate follow-up activities to ensure procuring entities implement directives and recommendations arising from special audits;
Facilitate effective communication and strategic linkages/partnerships/collaborations with the department’s relevant internal/external stakeholders;
Coordinate preparation and implementation of departmental budget, work plan, procurement and disposal plan and activity schedules;
Lead formulation and implementation of risk and quality management frameworks that are mainstreamed in the operations of the department;
Promote adherence to the principles of good governance, ethics and integrity in the department;
Provide leadership in the formulation and implementation of corruption prevention and mitigation strategies in the department;
Spearhead implementation of departmental resource mobilization activities;
Mentor, coach and guide departmental staff in the performance of their duties and responsibilities;
Appraise direct reports.

Operational Responsibilities / Tasks

Assign and delegate duties and responsibilities, supervise, and monitor performance of staff in the department;
Handle day-to-day administrative and operational affairs of the department in compliance with relevant policies and regulatory/statutory requirements;
Verify & recommend for approval by Director draft special audit reports prepared by compliance officers from special audit;
Verify & recommend for approval by the Director draft correspondence on special audit matters to concerned Procuring Entities and relevant government agencies;
Verify data/information arising from special audits on status of compliance by procuring entities with legal requirements;
Oversee risk assessment and profiling of contracts and procuring entities to inform planning and budgeting for targeted special audits;
Prepare and monitor implementation of action plans from special audits to ensure procuring entities comply with recommendations and directive issued by the Authority;
Provide input in the development and implementation of capacity-building programs for persons involved in public procurement to address non-compliance issues arising from special audits;
Verify red flags of procurement/contract fraud/malpractices identified from special audits and provide appropriate recommendation to the director;
Implement good governance, quality and risk management policies and strategies of the Authority in the department;
Oversee the implementation of Board resolutions and decisions in the department;
Chair departmental meetings.

Job Dimensions

Financial Responsibility

Formulation and implementation of the departmental budget and procurement & disposal plan
Initiate departmental expenditure.
Spearhead implementation of departmental resource mobilization activities.

Responsibility for Physical Assets

Office Equipment (Computers, printers, scanners)
Office tools
Office Furniture and fittings.

Decision Making / Job Influence

Managerial decisions;
Operational decisions;
Analytical decisions;
Tactical decisions.

Working Conditions

Predominantly works in office setting at the headquarters with occasional international and local travels;
Deals with sensitive and risky matters;
Operates with legislated timelines and strict deadlines resulting in long hours of work.

Job Competencies (Knowledge, Experience and Attributes / Skills)

Academic qualifications

Masters Degree in any of the following disciplines; Procurement and Supply Chain Management, Applied Sciences, Biological Sciences, Physical Sciences, Social Sciences, Business Studies, Law or any other relevant qualification from a recognized institution.
Bachelors degree in any of the following disciplines; Procurement and Supply Chain Management, Applied Sciences, Biological Sciences, Physical Sciences, Social Sciences, Business Studies, Law or any other relevant qualification from a recognized institution.

Professional Qualifications / Membership to professional bodies

Professional Diploma in a relevant field or its equivalent qualification from a recognized institution;
Management course lasting not less than 4 weeks from an institution recognized in Kenya; and
Membership in a relevant professional body in good standing.

Previous relevant work experience required

A minimum period of Ten (10) years relevant work experience, four (4) years of which should have been the level of management.

Functional Skills, Behavioural Competencies/Attributes

Managerial and organizational skills
Leadership skills
Financial management skills
Strategic planning skills
Interpersonal skills
People management skills
Computing skills
Analytical skills
Negotiation skills
Communication skills
Dispute resolution skills
Emotional intelligence
Ethics and integrity
Courage

Deputy Director, Resource Centre

Job Purpose

The purpose of this job is to coordinate and provide strategic leadership in managing information through the public procurement information portal and maintain a central repository of the public procurement and asset disposal system in line with Section 9 (K) and (m) of the Public Procurement and Asset Disposal Act.

Key Responsibilities/ Duties / Tasks

Managerial / Supervisory Responsibilities

Coordinate the development of policies and strategies for managing the Public Procurement information state portal.
Lead in the development of policies and strategies public procurement and asset disposal central repository, knowledge management information.
Manage the Public Procurement and Asset Disposal Resource Centre with all relevant artefacts & documentation.
Coordinate the development and management of a central database on:
- Complaints against procuring entities;
- Debarred contractors;
- Market prices of goods, services and works;
- Benchmarked prices;
- State organs and public entities that are non-compliant with procurement laws;
- Statistics relating to public procurement and asset disposal;
- Price comparisons for goods, services and works; and
- Any information related to procurement that may be necessary for the public.
Coordinate the review, development, and implementation of knowledge management policies and procedures.
Oversee the development and maintain knowledge management systems, policies, frameworks, and mechanisms for effective knowledge transfer and organizational learning.
Lead in the execution and enforcement of knowledge management systems, policies, frameworks, and mechanisms for effective knowledge transfer.
Lead the mainstreaming of risk management strategies within the Department.
Coordinate the mainstreaming of quality management policies and strategies within the Department.
Undertake knowledge assessment to identify the extent to which existing knowledge is in alignment with its strategic requirements and the shortfalls and gaps in knowledge needed to support the Authority’s goals.
Facilitate an environment/atmosphere which fosters innovation and knowledge sharing and dissemination.
Facilitate the establishment of communities of practice to provide for learning and a platform for innovation.
Facilitate the development and implementation of a reward and recognition system for innovation and knowledge sharing.
Oversee the maintenance, preservation, and archiving of knowledge in the areas of public procurement in collaboration with the relevant institutions.
Initiate and develop information security management strategies to safeguard knowledge management resources.

Operational Responsibilities / Tasks

Advise the Director, Research, Innovations, and Business Systems on the implementation of the central repository and information arising from the Public Procurement Information Portal.
Oversee the management of the daily operations of the Resource Centre.
Consolidate monthly, quarterly, and annual reports.
Provide relevant information from the Resource Centre to other internal departments and external stakeholders/partners.
Create relevant databases and update that information in compliance with data protection laws.
Mentor and coach Resource Centre staff.
Implement the Performance Management System in the department.
Develop and implement strategies to mitigate risks in knowledge management.
Identify and understand stakeholder information requirements and ensure the systems put in place are able to capture the necessary data.
Prepare and implement departmental budgets, procurement, and asset disposal plans and work plans.
Implement Board resolutions regarding the central repository and the state portal.
Chair departmental meetings.
Nominate staff from the department to various committees at the Authority.
Sign off departmental documents.
Submit departmental reports to the Director – Research, Innovations, and Business Systems.
Monitor implementation of contracts regarding the department on behalf of the Authority.
Appraise staff of the department.

Job Dimensions

Financial Responsibility

Oversee the implementation of the departmental approved budget and procurement and asset disposal plan.
Initiate departmental expenditure.
Direct the preparation of the departmental procurement and asset disposal plan.
Steer the implementation of departmental resource mobilization strategies.

Responsibility for Physical Assets

Take full responsibility for the assets under the department.
Report to the head of procurement through the head of administration on all assets under his/her care that require disposal.

Decision Making / Job Influence

Strategic
Financial
Analytical
Tactical
Operational

Working Conditions

Predominantly works in an office setting at the headquarters with occasional international and local travels.
Deals with sensitive and risky matters.
Operates within legislated timelines and strict deadlines, resulting in long hours.

Job Competencies (Knowledge, Experience, and Attributes / Skills)

Academic Qualifications

Master’s degree in Information Sciences or equivalent from a recognized university.
Bachelor’s degree in Information Sciences or equivalent from a recognized university.

Professional Qualifications / Membership to Professional Bodies

Professional qualification and membership to a professional body in good standing.
Management course lasting not less than four (4) weeks or its equivalent.

Previous Relevant Work Experience Required

A minimum period of ten (10) years of relevant work experience, four (4) years of which should have been at the level of management.

Functional Skills, Behavioral Competencies/Attributes

Team player
Organizational skills
Time management and ability to prioritize work
Attention to detail and accuracy
Communication and interpersonal skills
Analytical skills

Method of Application

TERMS

Officers at Grade PPRA 2 shall be engaged on contracts of up to five (5) years renewable once subject to performance and retirement age.
Officers at Grade PPRA 3 shall be engaged on contracts of up to five (5) years renewable subject to performance and retirement age.
As a general policy, employees will be required to serve in one Directorate, Department, or Region for three (3) years after which they may be eligible for consideration for job rotation.

Interested and qualified persons are requested to make their applications ONLINE through jobs portal at: https://ppra.go.ke/careers

Shortlisted candidates will be expected to bring the original certificates for verification during the interview.

All applications to reach the Authority by the close of business on or before 4th April 2025 at 5.00 P.M East African Time (EAT).

APPLY NOW

Board Secretary/ Administrative Review Board

Director, Compliance Monitoring

Director, Complaints & Investigation

Director Research Innovation and Business Systems

Deputy Director, Strategy & Planning

Deputy Director Research and Innovation

Deputy Director Partnerships and Resource Mobilization

Deputy Director, Quality and Risk Management

Deputy Director, Registration and Licensing

Deputy Director, Ethics, Standards and Advisory Services

Deputy Director Complaints Management

Deputy Director, Pre-bid Compliance

Deputy Director, Contracts and Performance Compliance

Deputy Director, Special Audits

Deputy Director, Resource Centre

Method of Application

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