Assistant Office Administrator, Knec Grade 9 (2 Posts) at Kenya National Examinations Council (KNEC)
Assistant Office Administrator, Knec Grade 9 (2 Posts) at Kenya National Examinations Council (KNEC)
Assistant Office Administrator, Knec Grade 9 (2 Posts) at Kenya National Examinations Council (KNEC)
The Kenya National Examinations Council (also referred to as KNEC or the Council) was established in 1980 under the Kenya National Examinations Council Act Cap 225A of the Laws of Kenya. This Act (Cap 225A of 1980) was repealed in 2012 and replaced with KNEC Act No. 29 of 2012. KNEC was established to take over the functions previously undertaken by the d…
Assistant Office Administrator, Knec Grade 9 (2 Posts)
The job is critical in building rapport with office visitors, safeguarding office facilities, and organizing office business for effective collaboration and performance. The job holder is responsible for providing a work environment that is conducive to office visitors and giving professional Secretarial support to the assigned office.
Job Description
- Providing a work environment that is conducive to office clients;
- Facilitating work of the officer one is assigned to;
- Typing routine letters, memos and reports from drafts and manuscripts; Processingdata; preparing and writing responses to simple routine correspondence;
- Operating office equipment;
- Ensuring the security of office equipment, documents and records;
- Attending to clients;
- Filing documents; receiving, recording and dispatching mail,
- Handling telephone calls, diary and appointments;
- Handling routine office duties;
- Cross-referencing correspondence;
- Reporting on any need for office repairs;
- Requisition for office stationery;
- Managing office imprest;
- Arranging for meetings and handling confidential documents.
Qualification and Experience
- For appointment to this grade, an officer must have:
- At least four (4) years cumulative relevant work experience;
- Diploma in Secretarial Studies from the Kenya National Examinations Council or equivalent qualifications from a recognized Institution;
The following qualifications from the Kenya National Examinations Council:
- Typewriting (minimum 50 w.p.m)/Computerised Document Processing
- Shorthand (80 w.p.m)
- Business English II/Communications
- Secretarial Duties
- Commerce
- Office Management /Office Administration and Management
- Proficiency in computer application skills.
- Demonstrated merit in work performance;
- Proficiency in computer application;
- Fulfil the requirements of Chapter Six of the Constitution.
Key Competencies, skills and attitudes
- Integrity;
- Communication and reporting skills;
- Interpersonal skills;
- Team player.
Method of Application
TERMS OF OFFER
The Council will offer a competitive remuneration package commensurate with responsibilities of the position.
APPLICATION PROCEDURE
Interested and suitably qualified candidates should fill and submit the Application for Employment Form KNEC 2A – (for External applicants) and Application for Employment Form KNEC 2B – (for Internal applicants), an application letter, accompanied by certified copies of academic and professional certificates, detailed curriculum vitae giving details of daytime telephone contact, e-mail address, current remuneration (enclose copy of your latest pay slip), names and valid current contacts of three referees, on or before 5th November,
2024 to the address below:
The Chief Executive Officer
Kenya National Examinations Council
New Mitihani House, South C
P.O Box 73598-00200
NAIROBI
NOTES:
- The Council will only contact the shortlisted candidates and canvassing will result in automatic disqualification;
- Successful applicants offered employment will be required to submit clearance under Chapter Six (6) of the Constitution of Kenya;
- KNEC Grade 3 positions are on 5-year contract terms of service and renewal is subject to performance;
- KNEC is an equal opportunity employer and People Living with Disability, and female candidates are encouraged to apply.
Interested and qualified? Go to Kenya National Examinations Council (KNEC) on knec.ac.ke to apply